Post and reverse journal entries

This article explains how to post balanced double-entry journal entries and how to reverse them. The journal is readable by company VIEWER or above. BOOKKEEPER or higher can post entries and reverse them. A usable subscription is also required for financial writes. Open your company, then choose New entry, or go to Journal and choose New journal entry.

Steps

1. Ensure at least two accounts exist and that an OPEN period is available.
2. Choose New journal entry.
3. The form offers only OPEN periods. Select Period, set Date within it, choose Currency, and enter Description.
4. For a currency different from the company base currency, enter Exchange rate using your bank or invoice evidence. The rate means one transaction-currency unit expressed in base currency.
5. For each line, select Account, enter Debit OR Credit, and optionally enter Memo.
6. Choose Add a line for more lines.
7. Use ordinary decimal amounts with at most four fractional places. Total debits must equal credits.
8. Choose Post entry. The success message Posted as journal entry confirms posting. There is no Save draft option.
9. In Journal, filter Account, From, To, and Per page (1–100); choose Apply, or Clear to remove filters. Dates are inclusive entry dates. Account filtering shows each matching entry in full.
10. To correct an eligible unreversed entry, choose Reverse entry, read the warning, enter Reason (recorded permanently), then Yes, post the reversal, or Cancel. The reversal is dated today, so an OPEN period must cover today. Both entries remain permanently.

Common errors

• Unbalanced entries require correcting debit and credit amounts.
• Closed, locked, or uncovered dates require an authorized open period or date.
• Missing accounts must be created first.
• No permission means ask a bookkeeper or higher.
• Already reversed entries can be inspected in the journal.

Limits

• Posted entries cannot be edited or deleted.
• There is no journal draft save.
• There is no automatic FX quote.
• Reversals are not delete or undo operations; both the original and reversal remain.